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How to Use Gmail for a Domain Hosted at GreenGeeks (or Anywhere Else)

Does this sound familiar: You’ve set up your first email address on your new domain, and you’re looking around for a web-based email tool, but all you can find are clunky generic programs that just feel…old.

There must be something else out there, right?

There is, and you probably already use it. Gmail. That’s right; you can read and reply to mail that comes into addresses on your domain name through the Gmail interface.

In this tutorial, we will show you how to use Gmail as your email program for GreenGeeks-hosted domains, or anywhere else your POP email accounts are hosted.

There are ten steps, but they’re easy to complete.

Configuring Gmail for a Domain Hosted Anywhere

These instructions use a regular Gmail account as an example. For G Suite Gmail accounts, some of the labelings may differ, but the general workflow is the same.

Step 1

Log in to Gmail and click the gear icon.

click the gear icon

Step 2

Click the “See all settings” button.

lick the "See all settings" button

Step 3

Click the “Accounts and Import” tab.

lick the "Accounts and Import" tab

Step 4

Next to “Check mail from other accounts,” click “Add a mail account.”

click the "Add a mail account" link

Step 5

An orange popup window will open. Enter the email address that you want to check using Gmail. Click the “Next” button.

enter email address, click "Next" button

Step 6

Select “Import emails from my other account (POP3)” and click the “Next” button.

(The “Gmailify” option is for linking accounts from major webmail providers like Yahoo, AOL, Outlook, and Hotmail.)

select "Import emails..." and click the "Next" button

Step 7

Next, you’ll be on the “Add a mail account” page where you enter your current incoming email server settings.

In this example, I’m using an email address hosted at GreenGeeks, so I’ll use the GreenGeeks-specific configuration. If the email address is hosted elsewhere, the ports and server settings may be different.

If you’re unsure of the settings, check out the article, Where to Find Mail Server Login Information for GreenGeeks-hosted Domains.

  • Username is typically your complete email address, not just the part before @.
  • Password is the POP account password that you used when you set up the email address.
  • POP Server will be pre-populated with (where is the domain name for the email address you entered earlier).
  • Port is 995.
  • Check the box for Always use a secure connection (SSL) when retrieving mail.

Everything else can be left in its default state.

If you do not intend to use Gmail exclusively, check the box for “Leave a copy of retrieved message on the server” that will allow you to pull your mail down from another source in addition to Gmail.

Note that if you use that option and your GreenGeeks-hosted email boxes become full, incoming mail will bounce. To prevent that from happening, do not check “Leave a copy of retrieved message on the server.”

Click the “Add Account” button.

complete fields, click the "Add Account" button

Step 8

The next window will verify that your account has been added.

You will also be given the option of being able to send mail “as” the new address. If you intend to use Gmail as your only email client, or if you ever want to respond to the incoming mail for your newly set up account, select “Yes, I want to be able to send mail as…” and click the “Next” button.

select "Yes, I want to be able to send mail as..." and click the "Next" button

Step 9

In the next window, enter the name you want to appear as the “sender” or “from” name of the outgoing email.

In most cases, you want to leave “Treat as an alias” checked (see this Google explanation of the setting).

Click the “Next Step” button.

enter a from name and click the "Next Step" button

Step 10

Enter your current outgoing (SMTP) email server settings and click the “Add Account” button.

enter outgoing server settings and click "Add Account" button

If you’re unsure of the settings, check out the article, Where to Find Mail Server Login Information for GreenGeeks-hosted Domains.

If you are adding a GreenGeeks-hosted email but do not have SSL on the account, you’ll enter the server name in the SMTP Server field, rather than the domain name.

Step 11

Before Gmail lets you send mail from the new address, they want to verify that you can receive mail there, so they send a verification code.

You can click a link in the verification email, or cut and paste the confirmation code in the “Confirm verification and add your email address” box as shown below, and click the “Verify” button.

enter confirmation code, click the "Verify" button

The popup window will disappear, and you’re ready to go.

You’ll now see the address you added in the “Accounts and imports” settings.

newly added email address in Gmail settings

Both the regular Gmail account and the G Suite Gmail account will let you add up to five outside email accounts using this method.

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